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117867 Managing files in GUI 

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                       US 116938 MANAGING FILES

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DEFINATIONS
* GIU
- IS A COMPUTER TERMINAL INTERFACE THAT IS BASED ON GRAPHICS INSTEAD OF TEXTS

*FILE
- IS A METHOD OF KEEPINGINFORMATION, STORING INFORMATION ELECTRONICALLY FOR FUTURE RETRIEVAL, EVEN AFTER A PHYSICAL OF A COMPUTER IS LOST.


* FOLDER
- IT CAN BE CREATED AS A LOCATION WHERE YOU CAN KEEP YOUR FILES AND DOCUMENTS


STORAGE DEVICE


- IS A PIECE OF A HARDWARE THAT IS PRIMARILY USED FOR STORING DATA

COMPUTER STORAGE DEVICES
* HARD DRIVE


- IS A PRIMARY DEVICE THAT A COMPUTER USES TO STORE INFORMATION INTERNALLY


* FLASH DRIVE

- IT’S AN EXTERNAL DEVICE THAT STORE INFORMATION FROM THE COMPUTER

* CD-ROM

- IS USED TO TRANSFER INFORMATION TO THE COMPUTER BUT NOT SAVE INFORMATION ON CD/DVD
 
DRIVE LABELLING
* HARD DRIVE                 : C
* FLASH DRIVE                 : F
* CD- ROM                          : D

HOW TO VIEW DRIVE SPACE
* TO VIEW DRIVE’S AVAILABLE AND USED SPACE YOU GO TO WINDOW S EXPLORER OR CLICK ON TASK BAR, THEN CLICK ON COMPUTER.

PATH
-IS A LOCATION WHERE A FILE OR DOCUMENT IS STORED.
*EXAMPLE

C:/                          DOCUMENTS/                 LETTERS/          RL
DRIVE                  FOLDER                                              SUBFOLDER     FILE

DEFINATIONS
* FILE FORMATS
- IS A WAY IN WHICH A YOUR INFORMATION IS STORED IN A FILE

*FILE STRUCTURE
- DEFINES HOW IT IS STORED AND DISPLAYED

* FILE FORMAT
-IS INDICATED BY THREE LETTER EXTENSIONAFTER THE FILE NAME

EXTENSIONS
* .DOC
- WORD PROCESSING DOCUMENTS USED FOR TYPING

* .XLS
- SPREADSHEET USED IN ACCOUNTING

* .PPT
- PRESENTATION SUCH AS SLIDE SHOW

*TXT
- TEXT FILE FOR WORD PROCESSING PROGRAM

* .ZIP
- INDICATES THAT THE FILE HAS BEEN ZIPPED OR COMPRESSED

* .JPEG
- JOINT PHOTOGRAPH EXPERT GROUP- GRAPHIC FILE DEVELOPED FOR USE OF WEBSITE

* GIF
- USED ON WEBPAGES AS AN ALTERNATIVEOF JPEG FILES WITH BETTER QUALITY AND BIGGER SIZE

* MP3
- SOUND/MUSIC FILE  

* MP4
- VIDEO FILE

METHOD OF VIEWING FILE
*LIST VIEW
*TILES VIEW
* SMALL ICONS
* LARGE ICONS
* DETAILED VIEW

METHODS FOR SORTING FILES
* FILE NAME
* ITEM TYPE
* DATE MODIFIED
* ASCENDING & DISCENDING

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CREATING A FOLDER STRUCTURE
* CREATING A FOLDER
- RIGHT CLICK ON AN EMPTY SPACE
- CLICK NEW
- CLICK FOLDER
- RENAME THE FOLDER THEN PRESS ENTER

* CREATING A FOLDER INSIDE A FOLDER
- OPEN THE CREATED FOLDER
- RIGHT CLICK ON THE EMPTY SPACE
- CLICK NEW
- CLICK FOLDER
- RENAME THE FOLDER THEN PRESS ENTER

TYPES OF MANIPULATION

*DELETE
- SEND FILES TO THE RECYCLE BIN

* RENAME
- WHEN YOU WANT TO CHANGE THE NAME OF YOUR FILE OR FOLDER TO ANOTHER FOLDER

* COPY
- MAKING THE ALTERNATIVE FILE ON THE OTHER LOCATION BY JUST MAKING THE COPY OF THE ORIGINAL

* CUT
- MOVING FILE PERMANENTLY FROM THE CURRENT LOCATION TO ANOTHER  ONE

*PASTE
- COMFIRMATION OF PUTTING A FILE IN A DESIRED LOCATION

* COMPRESSED
- IS A FILE CONTAINING ONE OR MORE FILES THAT IS SMALLER THAN THEIR ORIGINAL SIZE
 

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PROTECTING COMPUTER FILES
* THE THREATS TO THE INTERGRITY OF DATA ON HARDWARE
- VIRUSES

* WAYS TO PROTECT DATA FROM BEING LOST
- CREATE BACK UP OF YOUR WORK
- DEFECTIVE EQUIPMENT
- PASSWORDS (PERMISSION)

* WHERE BACK UP CAN BE SAVED
- INTERNAL HARD DRIVES
- EXTERNAL HARD DRIVES
- WRITABLE CD OR DVDS
- USB FLASH DRIVES

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